Is Remote Online Notarization Safe and Legal? Here’s What You Should Know

Introduction

If you’re new to Remote Online Notarization (RON), it’s completely normal to wonder: Is this even safe? And is it legally valid? At Evertrust Notary, we take both your security and legal protection seriously. In this post, we’ll break down exactly how RON works to keep your information safe—and why it’s 100% legal in the state of Ohio and many others.

Is Remote Online Notarization Legal?

Yes, Remote Online Notarization is fully legal in Ohio and recognized in many other states. Ohio passed laws allowing commissioned notaries to perform notarizations online using secure technology, and as of recent years, many federal and state-level documents now accept RON as a valid form of notarization.

At Evertrust Notary, we are commissioned in Ohio and authorized to perform Remote Online Notarizations using compliant platforms that meet all state and industry regulations.

What Makes RON Legal?

Here are the key elements that make a Remote Online Notarization valid:

• Secure Identity Verification: Before the notarization begins, we verify your identity using knowledge-based authentication and credential analysis tools—similar to those used by banks.

• Real-Time Video Session: The notary and signer must be able to see and hear each other throughout the entire session, just like an in-person meeting.

• Digital Signatures & Notary Seal: You’ll sign your documents electronically, and we’ll apply a secure digital notary seal with an electronic certificate that proves the authenticity of the notarization.

• Tamper-Evident Records: All notarized documents are digitally sealed to prevent alterations, and a full video recording of the session is stored securely as part of our compliance process.

How Is Your Information Protected?

We understand that you’re trusting us with sensitive personal documents. That’s why we use RON platforms that offer:

• Bank-level encryption

• Secure cloud storage for recordings and documents

• Strict ID verification procedures

• Audit trails to track all activity for legal protection

Your information is never shared or stored outside of the notarization process, and we only use RON platforms that are approved for use in Ohio and meet all state standards.

Who Can Use RON?

As long as you’re physically located within the United States (and in some cases even abroad), you may be eligible to use Remote Online Notarization—especially for common documents like:

• Real estate transactions

• Power of Attorney

• Affidavits

• Loan documents

• Parental permission forms

Why You Can Feel Confident with Evertrust Notary

We’re not just a digital notary service—we’re your trusted partner. With every notarization, we aim to make sure you feel confident, supported, and secure. We walk you through the process step-by-step and make sure everything is handled with care, accuracy, and confidentiality.

Final Thoughts

Remote Online Notarization is not only legal—it’s secure, fast, and incredibly convenient. If you have more questions or want to schedule your notarization, reach out to us today. We’re happy to guide you through it.