Your First Remote Notary Appointment — What to Expect and How to Prepare

Introduction

Scheduling your first Remote Online Notarization (RON) might feel a little intimidating—especially if you’ve never done it before. But don’t worry! At Evertrust Notary, we guide you every step of the way. This post walks you through exactly what to

expect during your appointment and how to prepare for a smooth, successful notarization.

What Is a Remote Online Notary Appointment?

It’s a notarization session that takes place entirely online. You’ll meet with a commissioned notary over a secure video call to verify your identity, review your document, and sign it electronically. Your completed document will be notarized and returned to you—often within minutes.

Before Your Appointment: How to Prepare

Here’s a simple checklist to help you get ready:

1. Have a Valid U.S. ID

You’ll need a current government-issued photo ID (driver’s license, passport, or state ID). Make sure the photo is clear and the ID is not expired.

2. Check Your Tech

You’ll need:

• A smartphone, tablet, or computer with a webcam and microphone

• A stable internet connection

• A quiet, well-lit room

  Bonus Tip: Close any other apps or tabs that might interrupt your video session.

3. Upload Your Document(s)

Make sure your document is in PDF format and ready to go—but do not sign it ahead of time. You’ll sign during the live video session.

4. Be on Time

Appointments are usually short, but punctuality helps everything run smoothly. Arrive a few minutes early to test your connection and be ready to begin.

What Happens During the Appointment?

1. Identity Verification:

   You’ll be asked a few security questions (similar to what a bank might ask) and may be prompted to scan your ID using your device’s camera.

   
   

2. Live Video Review:

   The notary will walk through the document with you and confirm you understand what you’re signing.

   
   

3. Electronic Signing:

   You’ll sign the document electronically while on camera.

   
   

4. Digital Notarization:

   Once your signature is complete, the notary will apply a secure digital stamp and seal.

   
   

5. Receive Your Document:

   You’ll get a notarized PDF copy delivered via email or secure download immediately after the session.

Frequently Asked Questions

Can I use my phone for the appointment?

Yes, but a computer or tablet with a larger screen often works better for reviewing documents.

Do I need to print anything?

No printing is required unless you need a hard copy for your own records.

What if I need a witness?

Some documents require witnesses in addition to a notary. Let us know ahead of time so we can help guide you or make recommendations.

Final Thoughts

Your first remote notarization doesn’t have to be stressful. With the right preparation and support, it can be fast, simple, and even enjoyable. At Evertrust Notary, we’re here to make the process easy and secure—from start to finish.

Ready to book your appointment?

 or reach out with any questions—we’re happy to help!